Presentation Instruction

 

*Core time for presentation is assigned according to your poster number in the following manner:

Odd Numbers:  12:00 - 12:45 on Tuesday
11:30 - 12:15 on Wednesday and Thursday

Even Numbers: 12:45 - 13:30 on Tuesday
12:15 - 13:00 on Wednesday and Thursday

 

3. Before the Session

For oral sessions, please meet the speakers 10 minutes prior to your session in a designated session room. Also, please declare of your attendance to the conference staff in charge of the session room.
With the conference staff to support you, please review the procedures of the session, demonstrate the audio equipment and make sure all speakers bring their PC. If someone does not have it, please let the staff at your session room to bring a backup PC.

 

4. During the Session

Please introduce a speaker briefly before the presentation in accordance with the biography prepared by the speaker.

 

Chairpersons are responsible for keeping the allotted time, since it is vital to ensure smooth operation of the entire program. You may cut the presentation if it is going to significantly overrun. After the speaker’s talk ends, please switch to the question and discussion time. Please encourage the audience to join in this part. In case no one throws a question, it is preferable to prepare a few questions by chairpersons.

 

In case of cancellation of a presentation, the allocated time may be effectively used for an additional discussion or brake time. Please restart the next presentation at the scheduled time.
Please do NOT shift the set timetable.

 

Conference staffs will be assigned in every session room to assist speakers in operating the computer, run the light and support chairpersons. Please request them for cooperation if you have any problems.

 

5. After the Session

The chairpersons of all the sessions including the poster sessions are requested to fill in a questionnaire sheet about your session.
Please return it to the staff before leaving the session room.

 

6. Speakers’ Meeting

All speakers (Oral session and Poster session) and session chairpersons are requested to attend the Speakers' Meeting on the day of the session that you will present or chair. There will be complimentary breakfast or lunch at the meeting.
At this briefing, Oral Session Chairpersons are requested to collect biography of the speakers to make introduction at the beginning of each presentation.
If you have an oral session in the morning, please attend the Breakfast Meeting. If in the afternoon or poster sessions, please attend the Lunch Meeting.

Tables will be reserved for speakers and chairpersons.

Speakers' Breakfast Meeting
Date	Briefing / Speakers’ Breakfast	Place	Note
June23 (Wed.)	8:00-9:00	Restaurant SORA 1st Floor Sapporo Convention Center	Main Entrance of Sapporo Convention Center opens at 7:30 am every day
June24 (Thu.)

Speakers' Lunch Meeting
Date	Briefing / Speakers’ Lunch	Place
June22 (Tue.)	11:45-12:45	Main Hall 1st Floor Sapporo Convention Center
June23 (Wed.)	11:30-12:30
June24 (Thu.)

* A Lunch Box will be available.

Speakers' Lunch Meeting <Poster>
Date	Briefing	Speakers’ Lunch	Place
June22 (Tue.)	11:50 - 12:00	11:45 - 13:45	Main Hall 1st Floor Sapporo Convention Center
June23 (Wed.)	11:20 - 11:30	11:10 - 13:30
June24 (Thu.)

*A Lunch Box will be available.

Thank you for your cooperation for the IPEC 2010.

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Instructions for Oral Sessions                                 Download the file

Time Allocation for Presentation

Contributed oral presentations are allocated 25 minutes for the presentation and the questions and discussion. A typical presentation has 2-minutes for preparation and introduction of the Speaker by the Chairperson, and 23 minutes for presentation including approx. 5 minutes of Q&A / discussion.
Session times are listed in the program book to permit attendees to select the presentations they wish to attend.

 

Audio Visual Equipment

Oral presentations should be presented by PC (PowerPoint etc.) only.
All speakers are requested to make a presentation using their own laptop PC. You may use either Windows PC or Macintosh PC.

 

The session rooms are equipped with a LCD projector. Your PC should have display output interface with D-sub 15-pin plug. If your PC does not have this type of connector, please bring the necessary adaptor with you. No over-head projectors can be used.
Please bring your presentation data by CD-R or USB memory for back up in case of PC troubles.
Electrical supply is 100 volts AC. Please bring necessary transformers and plug adopters.

 

1. Please arrive at the session room and declare your attendance to the conference staff at least 15 minutes before the session starts.
2. Please be seated in the next speakers’ seat in the front row of session room when the prior presentation began.
3. When it becomes your turn, bring your PC to the podium for set-up, then start your presentation when introduced by the Chairperson... Please be sure that all the power-saving features (sleep mode, screen saver, password, etc.) are turned off before stating presentation.
4. After the presentation, disconnect the cable and remove your laptop for the next presentation.

 

Data Check

We strongly recommend that you check PC connection or its compatibility with projector in the session room during break time before your presentation. A couple of projectors are also available at the Self Preview Corner (next to the Internet Corner in the Main Hall) for this specific purpose.

 

Open Hours of Self Preview Corner:

Monday, June 21            13:00-19:00
Tuesday, June 22             8:30-18:00
Wednesday, June 23        8:30-18:00
Thursday, June 24            8:30-18:00

 

Speakers' Breakfast/Lunch Meeting

All speakers and session chairpersons are requested to attend the Speakers' Meeting on the day of the session that you will present or chair. There will be complimentary breakfast or lunch at the meeting.

 

If you have a session in the morning, please attend the Breakfast Meeting. If you are presenting in the afternoon, please attend the Lunch Meeting.

 

At this meeting, please submit your written biography (100-200 words) to the session chairperson so that the chairperson can make a brief introduction of you at the beginning of your presentation. A biography sheet is at the end of this instruction.

 

Tables will be reserved for speakers and chairpersons.

Speakers' Breakfast Meeting
Date	Briefing / Speakers’ Breakfast	Place	Note
June23 (Wed.)	8:00-9:00	Restaurant SORA 1st Floor Sapporo Convention Center	Main Entrance of Sapporo Convention Center opens at 7:30 am every day
June24 (Thu.)

Speakers' Lunch Meeting <Oral>
Date	Briefing / Speakers’ Lunch	Place
June22 (Tue.)	11:45 - 12:45	Main Hall 1st Floor Sapporo Convention Center
June23 (Wed.)	11:30-12:30
June24 (Thu.)

*A Lunch Box will be available.

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Instructions for Poster Sessions                              Download the file

Poster Sessions will be held at Main Hall located on the 1st floor of Sapporo Convention Center.
Each poster presentation is allotted one poster board as shown below.

All speakers for Poster Sessions are responsible for putting up and removing their own posters on the designated poster board.

 

Poster Board

The size of one poster board is 90cm wide x 210cm high.

 

A poster number (A5 horizontal) will be posted on the top left corner, please design the poster so it shall not cover the poster number.

 

Presenters should use pushpins to put up their posters. Pushpins will be prepared by the Secretariat and provided in the session hall.

 

Any other equipment or electricity for use of image/video projection will not be provided.

 

Poster Display and Removal

*Core time for presentation is assigned according to your poster number in the following manner:

Odd Numbers:  12:00 - 12:45 on Tuesday
11:30 - 12:15 on Wednesday and Thursday

Even Numbers: 12:45 - 13:30 on Tuesday
12:15 - 13:00 on Wednesday and Thursday

 

All posters must be removed promptly by the author at the end of the session. Posters remaining after the due removal time will be removed and disposed by the Secretariat.

 

Attendance

Please be present at your board at the beginning of the scheduled presentation time to arrange your poster and check that all necessary supplies are present. During the assigned core time for presentation, more than one speaker must be present at the poster board for explanation. Session chairpersons have the responsibility to determining/confirming whether papers have actually been presented.

 

Preparation of Poster

• The header on the poster should include the title of the work, author name(s), and affiliation(s).
• All text should be easily read from a 2-meter (+) distance.
• Use figures (graphs, charts and illustrations) (with captions) as much as possible, making sure that they are legible.

 

Speakers’ Lunch Meeting

All speakers and session chairpersons of the poster sessions are requested to attend the Speakers' Lunch Meeting on the day of the session that you will present or chair. A table will be reserved for speakers and chairpersons for each session.
There will be complimentary lunch at the meeting.

Speakers' Lunch Meeting
Date	Briefing	Speakers’ Lunch	Place
June22 (Tue.)	11:50-12:00	11:45-13:45	Main Hall 1st Floor Sapporo Convention Center
June23 (Wed.)	11:20-11:30	11:10-13:30
June24 (Thu.)

 

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Sponsor : IEEJ/IAS

Technical co-sponsor :
IEEE-PELS
IEEE-IAS(pending)

ECCE-Asia Cooperation :
CES and KIPE

In Cooperation :
IEEE-IES