IPEC-Hiroshima 2014

Pre-registration is closed.
On-site registration will be available at the Conference.　
Banquet tickets have been sold out and will NOT be available on-site.

Registration Desk

Open Hours	May 18 (Sun.) 13:00-19:00 May 19 (Mon.) 8:00-16:00 May 20 (Tue.)  8:00-17:00 May 21 (Wed.) 8:00-15:00
Place	Entrance Lobby (B1F), International Conference Center Hiroshima

Participant Pass

For security precautions, before 9: 00AM, only IPEC 2014 participants are allowed to enter the conference center.
Therefore, those who get in the conference center before 9:00AM are required to show their name tag at the entrance of the building.
If you arrive at the conference center before 9:00AM on the first day you come to the conference, please make sure to print out the "Participant Pass" and present it at the entrance of the building, as a substitute for the name tag.

Registration for Authors (to Upload Papers)

Authors who would like to submit their manuscript are required to register before March 7, 2014.
When authors submit their manuscript(s), they will be asked to enter their registration number and "Paper submission key" that will be issued after completing the registration.
The paper submission key will not be issued after the due date of manuscript submission.

Registration for Participation

Those who wish to attend the Conference are urged to register before March 31, 2014 to obtain the early-bird registration fee and asked to apply using the online registration. The deadline for online registration is May 1, 2014. Any registration forms received by our office after this date will not be processed until you arrive at IPEC-Hiroshima 2014.

Fees

Both your registration and the payment must be confirmed at the Registration Office prior to deadline.　
*All deadline dates are in Japan Standard Time.

[ Registration Fees ]

Category		Early	Late & On-site	It includes:
		Until March 31, 2014	From April 1, 2014
Regular Rate	IEEJ, KIPE or CES Member	JPY 65,000	JPY 75,000	- One Paper Submission (Paper Submission Key (by March 7, 2014)) - All Sessions - Conference Materials - Welcome Party - Coffee Breaks * Banquet is NOT included.
	IEEE Member	JPY 65,000	JPY 75,000
	EPE Member	JPY 65,000	JPY 75,000
	Member of Other Supporting Organization*1	JPY 65,000	JPY 75,000
	Non Member	JPY 80,000	JPY 90,000
Discount Rate	Student Member *2, *3	JPY 20,000		- All Sessions - Conference Materials - Welcome Party - Coffee Breaks * Banquet is NOT included.
	Student Non Member*3	JPY 25,000
	Retired Member *4	JPY 20,000
Accompanying Person(s)*5		JPY 7,000		- Welcome Party - Coffee Breaks - Banquet * Banquet is included.
Banquet ticket for Participants*6 Sold out		JPY 2,000	JPY 3,000

Author who submits more than one paper is required to pay the extra fee for the additional paper submission as follows (Please read the "Important Notice for authors" as well.):

	Category	Additional Paper fee (limited to 1 paper)
Additional Paper Submission Fee*7	IEEJ, KIPE or CES Member	JPY 32,500
	IEEE Member	JPY 32,500
	EPE Member	JPY 32,500
	Member of Other Supporting Organization	JPY 32,500
	Non Member	JPY 40,000

(Only applicable to the Regular rate participants)

*1: Supporting Organizations:
Information Processing Society of Japan
The Illuminating Engineering Institute of Japan
The Institute of Electronics, Information and Communication Engineers
The Institute of Image Information and Television Engineers
The Institute of Systems, Control and Information Engineers
The Japan Society for Precision Engineering
The Japan Society of Mechanical Engineers
The Society of Automotive Engineers of Japan
The Society of Instrument and Control Engineers
(as of Jan 6, 2014)

*2: Student Member registration is only applied to a student member of IEEJ, CES, KIPE, IEEE, EPE or other supporting organization.

*3: Students are required to submit a scanned copy (in either jpeg or pdf format) of their student ID or student certificate letter from their supervisors via online registration form.

*4: Retired Member registration is applicable to a retired person who still continues his/her membership at one of the above institutes.

*5: Accompanying persons are limited to the participants' family members only.
Children can receive a discount for registration fee as Accompanying Person, and kids' meal will be served on the banquet.
Please contact the Registration Office if you would like to apply for this discount service.
Discount fee: JPY 4000 (pre-registration only)
(updated on Feb. 26, 2014)

*6: Banquet fee is NOT included in the Registration fees other than that of Accompanying person. Participant needs to buy a banquet ticket to attend the Banquet.
Please note that seat availability of the Banquet is limited and sold on a first-come-first-served basis.
Tickets for the banquet were sold out.

*7: Additional Paper Submission Fee only authorizes one author to submit one more papers. It does not authorize the admission of co-authors to the conference. (They need to register themselves.)

Important Notice for Authors

- For the papers to be included in the program, each paper must have one Regular Rate registration completed by one of the authors, regardless of the author’s academic status or the number of other accepted papers. As a token of authorization of a paper submission, "Paper Submission Key" will be issued when you have completed registration at the Regular Rate. This Key will be required when you submit the full paper and the Key is not issued for those who register at the Discount Rate.

- Each Key can be used for one submission only and the Key should be the one obtained by one of the authors of the paper.

- If you would like to submit two papers, please apply for "additional paper" instead of making two registrations, so that you can obtain the discounted rate and you will receive two submission keys.

- If you would like to submit three or more papers, please register twice. When you make a 2nd registration, please add "2" after your family name.

- The rate of additional paper fee varies by the category in which you register. For details, please refer to the table of "Additional Paper Fee".

- Please be noted additional Paper Submission Fee only authorizes the submission of another paper. It does not allow the admission of co-authors to the conference. (They need to register themselves.)

- Deadline for the author registration is March 7, same date as the deadline for full paper submission.

Example for Author's Registrationsclick here

DEADLINE FOR REGISTRATION

Deadline for Registration for paper submission	March 7, 2014
Deadline for Early Bird Registration	March 31, 2014
Deadline for online registration	May 1, 2014

After May 2, you will be asked to do on-site Registration at the registration desk during the period of IPEC2014. We would appreciate your cooperation to register as early as possible.

PAYMENT

Payment must be made in Japanese yen and can only be made by Credit Card (VISA, MasterCard, Diners Club, AMEX or JCB).
If you need an invoice for the payment, please inquire to the Registration Office: ipec2014-reg@ics-inc.co.jp

CONFIRMATION

After you complete on-line registration and payment by credit card, a confirmation e-mail will be sent to your registered e-mail address automatically. 　
Please print out and present the confirmation to the registration desk at the conference site to receive the conference materials and a printed receipt.
*If you do not receive it within 24 hours, please contact the Registration Office.

CANCELLATION

If you cancel your participation in the conference, please be sure to notify the Registration Office by e-mail or fax immediately. The following cancellation fee will apply, based on the date when the office receives notification of cancellation. All refunds will be made after the conference. (We will make a deduction of bank transfer fee from the amount to be paid back.)

When written notice of cancellation received:

Until February 28, 2014	20% of the registration fee plus bank handling charge
March 1 through April 30, 2014	50% of the registration fee plus bank handling charge
May 1, 2014	100% of the registration fee (No refund)

Contact

Registration Office of IPEC-Hiroshima2014
c/o ICS Convention Design, Inc.
Tel: +81-3-3219-3600 Fax: +81-3-5283-7256
E-mail: ipec2014-reg@ics-inc.co.jp

 

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